Billing/AR Coordinator - US - Hyannis, MA

BackOffice Associates, LLC is a worldwide leader in information governance and data migration solutions, focusing on helping customers manage one of their most critical assets – data. Our company’s range of products, built on a revolutionary platform, address the needs of business users seeking to unlock the value of their data assets. BackOffice Associates’ products and services enable organizations to accelerate growth, gain actionable visibility and reduce risks. Founded in 1996, BackOffice Associates has an unparalleled record of success in the most complex data environments across a variety of industries. Customers include many Fortune 1000 companies including Eli Lilly, Kraft and Dow Chemical. BackOffice Associates is a global corporation headquartered in Massachusetts with additional offices in the U.S., Australia, Europe and Asia. We are looking for energetic, self-directed, committed and goal- oriented individuals with the desire to join a world-class organization.


Position Summary

The Billing and Accounts Receivable Coordinator is responsible for providing administrative support to the Billing/AR Department. This role will assist with keeping the Billing/AR department organized and running smoothly. This position requires strong organizational skills, ability to meet tight deadlines, ability to work independently and within a team environment.


Primary Responsibilities:

  • Maintain billing files, including paid and unpaid invoices and all supporting documentation
  • Assist the Billing/AR Team with the printing and auditing of time and expense reports for field consultants
  • Provide backup coverage during planned and unplanned absences for the Billing/AR Specialists
  • Update the billing manual, client expense guidelines and other departmental procedure documents on a monthly basis
  • Copy, scan and mail invoice packages to clients
  • Assist Billing Specialists with the peer review of time and expense reports, invoices and purchase order tracking
  • Provide support for other projects as needed, including assisting Billing/AR Specialists with requests surrounding invoice documentation from the outside auditors
  • Assist and coordinate on ad hoc department projects, as they arise
  • Work closely with the Billing/AR Specialists and the Billing /AR Manager on the tracking of services and software collections



  • Associated Degree (preferred) or equivalent work experience
  • Previous experience with Billing and Accounts Receivable
  • Proficiency with MS Office Suite, particularly Excel and Outlook
  • Strong PC, organization, analysis and interpersonal skills
  • Proven audit skills in an accounting related role
  • Capability of working with numbers and currency translations
  • Proven ability to multi-task and provide quality results on time
  • Ability to establish productive relationships with people at all levels
  • Possess a strong attention to detail
  • Ability to work in a high-energy/fast-paced environment and meet stringent deadlines
  • Self-directed individual who is a team player


BackOffice Associates, LLC offers a generous benefits package that includes medical, 401k, long term disability, life insurance and a paid time off program.


 If you are interested in this or any one of the exciting career opportunities at BackOffice Associates®, please go to and view our Careers section, where you should complete the on-line application process.

BackOffice Associates, LLC is an Equal Opportunity Employer

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