HR/Office Administrator – Singapore

BackOffice Associates, LLC is a worldwide leader in information governance and data migration solutions, focusing on helping customers manage one of their most critical assets – data. Our company’s range of products, built on a revolutionary platform, address the needs of business users seeking to unlock the value of their data assets. BackOffice Associates’ products and services enable organizations to accelerate growth, gain actionable visibility and reduce risks. Founded in 1996, BackOffice Associates has an unparalleled record of success in the most complex data environments across a variety of industries. Customers include many Fortune 1000 companies including Eli Lilly, Kraft and Dow Chemical. BackOffice Associates is a global corporation headquartered in Massachusetts with additional offices in the U.S., Australia, Europe and Asia. We are looking for energetic, self-directed, committed and goal- oriented individuals with the desire to join a world-class organization.

Position Summary

The HR/ Office Administrator will support the HR team by managing HR administrative work and be the first point of contact for general employee queries across the region.

Primary Responsibilities:

  • Provide administrative support in areas such of employee movement activities, recruitment, onboarding/ off boarding, orientation, payroll and benefits management including processing and facilitating the necessary approvals of these activities
  • To create and update all HR records including maintaining HRIS database
  • Provides guidance to all employees on HR policies, procedures and benefits
  • Support and manage all immigration (entry visa, visa application, etc.) and work pass (application, renewal, updates and cancellation of EP, DP, LOI) matters
  • Contributes to process improvement and undertake ad hoc projects
  • Meet and greet all visitors to the office
  • Responsible for all office facilities and maintenance including coordinating servicing activities
  • Coordinate fire evacuation drills and represent the company as chief fire warden during fire drills
  • Disseminate information provided by the building management
  • Manage all inventory for office and pantry
  • Manage all courier and mails
  • Manage all company IT assets including procurement
  • Manage office access registration
  • Assist with basic IT setup and point of contact with IT support resource / vendor



  • Diploma / Degree with 4-5 years’ relevant experience in HR related role
  • Experience managing work passes in Singapore
  • Proficient in Microsoft Office applications (particularly Word, Excel, PowerPoint) and HRIS skills
  • Ability to work to a high degree of accuracy and pay attention to detail
  • Good communication and interpersonal skills
  • Proven organisation skills and the ability to prioritise tasks effectively and work to tight deadlines
  • Mature and calm personality with a flexible mindset and ‘can-do’ attitude
  • Ability to work both independently and as part of a team


If you are interested in this or other opportunities at BackOffice Associates, please go to to view our Careers section and complete the on-line application.




BackOffice Associates, LLC is an Equal Opportunity Employer

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